How do I enter overnight shifts?

To enter an overnight shift, simply enter a clock-out time that is earlier than the clock-in time. The calculator will automatically assume the clock-out occurs on the following day and calculate the duration correctly. For example, clocking in at 10:00 PM and out at 06:00 AM is an 8-hour shift.

Can I add break types (paid/unpaid)?

Yes. For each time entry, you can add multiple breaks. Each break has a start time, an end time, and a toggle to mark it as either 'Paid' or 'Unpaid'. Unpaid breaks are automatically subtracted from the total work hours, while paid breaks are included.

Can I export timesheets as CSV?

Yes. After entering your time data, you can use the 'Export CSV' button in the summary section. This will generate and download a standard CSV file containing a detailed breakdown of each entry, including dates, times, hours, and earnings, which can be opened in any spreadsheet software.

Time Card Calculator — Hours, Overtime, Breaks & Payroll Summary

⏱️ Time Card Calculator

Timesheet Summary

0.00Total Hours

0.00Regular

0.00Overtime

$0.00Gross Pay

Detailed Time Entries
Date	Time In/Out	Hours	Pay	Action

What is a Time Card Calculator?

A time card calculator is a tool that automates the process of calculating work hours and pay. Instead of manually adding up hours and minutes, users can enter their clock-in and clock-out times, and the calculator provides an accurate total. Advanced calculators, like this one, go further by subtracting unpaid breaks, applying overtime rules, and computing gross pay based on different hourly rates. This simplifies payroll preparation, helps employees verify their paychecks, and provides a clear, detailed record of time worked.

How Does Overtime Get Calculated?

Overtime calculation is based on a set of rules that define when an employee is entitled to a higher rate of pay. This tool uses a common model that accounts for both daily and weekly thresholds:

Daily Overtime: A rule can be set to pay time-and-a-half (a 1.5x multiplier) for any hours worked beyond a certain number in a single day, typically 8 hours. Some jurisdictions may also have rules for double-time (a 2x multiplier) after a higher threshold, like 12 hours.
Weekly Overtime: A separate rule applies to the total hours worked in a pay week. A common standard in the U.S. is to pay time-and-a-half for any hours exceeding 40 in a week.

The calculator processes daily overtime first for each entry, then sums up the remaining regular hours for the week to see if the weekly overtime threshold is met.

How to Handle Overnight Shifts and Breaks

Calculating shifts that span across midnight is a common point of confusion. This calculator handles it automatically. If you enter a clock-out time that is earlier than your clock-in time (e.g., in at 10:00 PM, out at 6:00 AM), the tool assumes the shift crosses midnight and calculates the duration correctly. Breaks are handled by simply entering the total duration of any **unpaid breaks** in minutes. This amount is subtracted from your total shift duration to determine your final paid hours.

Is this a Payroll Replacement?

No. This tool is a powerful utility for estimation, personal record-keeping, and verifying hours, but it is not a complete payroll system. It calculates gross pay based on the rates and rules you provide. It does **not** handle critical payroll functions such as tax withholding, deductions (for insurance, retirement, etc.), or compliance with local labor laws. Always use this calculator as a supplementary tool and rely on your official payroll provider for final pay processing.

Frequently Asked Questions

How do I add multiple breaks? For simplicity, this calculator accepts the total duration of all unpaid breaks for a shift in a single field. Sum up your break times (e.g., a 30-minute lunch and a 15-minute break equals 45 minutes) and enter the total.
Can I save my timesheet? This calculator processes data only on your device and does not save it by default for privacy. You can use the "Export CSV" feature to save a permanent record of your timesheet to your computer.
What is 'gross pay'? Gross pay is the total amount of money you've earned before any taxes or other deductions are taken out.

Disclaimer: This tool is for estimation purposes only. It does not constitute legal or financial advice. Always consult with your HR or payroll department for official records and ensure compliance with local labor laws.